Job Description
CLA Malta is seeking an Administrator with excellent organisational and interpersonal abilities to work within the Front Office team and assist with general Administration and back-office duties.
Job Responsibilities:
- Acting as a first point of contact at the office, greeting and welcoming visitors.
- Handling phone calls and correspondence.
- Supporting all department teams with any technical-related administrative duties.
- General office administration and retention of appropriate office records.
- Ensure meeting rooms and reception areas are kept presentable at all times.
- Responding to emails and preparing documents, including office correspondence in a timely manner.
- Assist senior management with travel arrangements and setting up of meetings.
- Running office-related errands when necessary, including the delivery of important documents to government departments and other authorities.
- Performing other front office-related duties, including the management of office stock; communications with suppliers and acquiring quotations; overseeing maintenance agreements and reporting any repairs.
- Preparation of documents, primarily related to the Audit department, e.g., letters of engagement, form Fs, release letters, clearance letter, extension letters, etc.
- Handling the submission of online MBR reports.
- Collection and posting of documents.
- Obtaining auditor’s signatures.
- Managing the filing system.
- Assists the Audit, Assurance, and other internal teams, with administration-related duties when necessary.
Job Requirements:
- Experience in an administrative, front office or customer services position, and ideally with working knowledge of document control.
- Educated to O’ level or higher standard.
- Basic knowledge of Accounts or Audit would be considered an asset.
Personal Skills:
- Excellent communication skills.
- Fluency in English and ideally Maltese; knowledge of Italian would be considered an asset.
- Confident using Microsoft Office and other basic IT packages.
- High degree of time management skills ensuring all deadlines are met.
- Meticulous, motivated, efficient, and reliable.
- Ability to follow directions and work within a team / independently as required.
- Works well under pressure.
- Professional in appearance, with a friendly demeanour.
Attractive salary, work-life balance, superb environment and a transparent career path.
