Office Administrator

  • Basis:  Full-Time
  • Closing Date:  17 Jun, 2019
  • Job Ref:  KMP-44661

Job Description

As our Office Administrator, this would be full-time time role working Monday to Friday from 08.00AM to 17.00PM. In this position, you will act as first point of contact and offer administrative support across the organisation. To be successful in this position, you should have a pleasant personality who is able to deal with requests in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.

Scope Of The Job:
You will undertake responsibility of being our first point of contact for Catena Media and oversee the front desk and day to day admin tasks, as assigned by the Office Manager.

Your Challenge:

  • Meeting and greeting clients and candidates
  • Answering and redirecting phone calls
  • Manning the front desk, ensuring someone is always there
  • Dealing with post, couriers etc
  • Handling day to day secretarial duties
  • Handling purchasing, of office beverages, stationery, toiletries, etc
  • Liaising with the Finance department regarding purchases, orders and invoices
  • Coordinating with office sub-contractors such as cleaners, drivers, vending machine deliveries etc
  • Booking flights and accommodation
  • Ensuring that the reception area is always tidy and clean
  • Other duties as requested by HR and other departments on a day to day basis

To Do This, You Will Need:

  • Minimum 1+ year’s experience in a similar role
  • Have good working knowledge of Microsoft Office applications
  • Be comfortable working in a team environment, yet be able to be proactive, act on own and in an independent manner
  • Fluent in spoken and written Maltese and English
  • Consider yourself flexible and able to adapt according to the situation/s at hand
  • Have great attention to detail
  • Strong planning and organisational skills
  • Demonstrate ownership and initiative, and be able to be an ambassador for Catena Media