Cage Architects

Personal Assistant to the Directors

  • Basis:  Part-Time
  • Closing Date:  13 Oct, 2023
  • Job Ref:  KMP-84744

Job Description

We are currently seeking a Personal Assistant to the Directors to join our team.


  • Self driven efficient and proactive positive person with excellent problem-solving skills.
  • Good communication skills including spoken and written English and Maltese.
  • Highly organised team player with strong prioritisation skills and an ability to drive work to conclusions and deliver to deadlines.
  • Minimum two years experience in a similar role, as a personal assistant or similar office administrative role.
  • Able to maintain the highest level of confidentiality and professionalism.
  • Excellent IT skills (word, excel, outlook, powerpoint).
  • Willing to provide out-of-hours support on the very odd occasion.
  • Have a driving license.

Responsibilities include:

  • Ensuring efficient scheduling, managing the director’s calendars, scheduling appointments, meetings, handling phone calls, emails, and correspondence.
  • Assisting and coordinating various tasks and activities, arranging meetings, conferences, and events, and ensuring all necessary materials and logistics are prepared.
  • Creating, editing, and proofreading documents, tender submissions, presentations, reports, researching and gathering information for projects, and presentations.
  • Processing basic accounting tasks, managing budgets, and handling tasks related to invoicing, payroll etc.
  • Identifying priorities and managing time effectively to ensure tasks are completed in a timely manner and general administrative support, including filing, record keeping, office management tasks, and admin tasks associated with marketing.