Ben Estates Elite

Administrative Assistant

  • Basis:  Full-Time
  • Closing Date:  24 Feb, 2023
  • Job Ref:  KMP-79002

Job Description

Ben Estates is an experienced, dynamic and organized company committed to providing the best of property services. Boasting one of Malta’s largest portfolios of properties, our aim is to ease the process of any purchase or rental of property in Malta and Gozo.

We are seeking a full-time Administrative Assistant to provide high-level, administrative support in our Head Office.

Job Requirements:

  • Answer and direct phone calls and enquiries received
  • Preparation of regularly scheduled reports
  • Issue invoices
  • Chasing of debtors
  • Develop and maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Take care of the general upkeep of the office
  • Maintain contact lists
  • Provide general support to visitors
  • Assist agents with required documents
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills:

  • Proven experience as an Administrative Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task