Attard Brothers Group of Companies

Receptionist

  • Basis:  Part-Time
  • Closing Date:  17 Feb, 2023
  • Job Ref:  KMP-78802

Job Description

Receptionists are the first point of contact for persons visiting an organisation’s premises.

Key Responsibilities and Accountabilities

  • Welcome clients in a friendly and welcoming manner
  • Keep a record of visitor details, issue security badges and ensure return upon exit
  • Guide clients to the appropriate location
  • Posting / inputting of invoices, using Shireburn
  • Handle telephone and emails
  • Record and relay messages to staff or clients
  • Deal with client queries and complaints
  • Deal with incoming and outgoing post or deliveries
  • Assist in administrative tasks such as photocopying and filing
  • Receiving sick reports / reporting to the company medical doctor
  • Supply relevant forms, brochures, or other materials to interested parties

Level of Education Standard and Experience Required

  • MQF level 1 School Leaving Certificate
  • MQF level 3 (O’ level grade 1-5)

Fields of Study

  • Business Administration, Administrative and Secretarial Studies

Languages – Written and Spoken

  • Strong communication skills in English

Compatibility with the Company’s Values

  • Possess an aptitude towards creating a safe environment for himself and others
  • Be able to commit and provide quality to his/her line of work
  • Strive to create a customer-driven approach
  • Believe that teamwork makes work more efficient and leads to better productivity
  • Show respect and integrity at the workplace and be able to work in a team
  • Believe that continuous professional development is the key to continue growth within the company and be keen to attend training as required
  • Cultivate a strong understanding of key social and environmental issues

Competencies

  • Organisational and planning skills
  • Problem solving and decision-making skills
  • Time management and multitasking skills
  • The ability to work under pressure and meet deadlines
  • The ability to work independently and as part of a team
  • A methodical approach to work, a sense of initiative, accuracy, assertiveness, attention to detail, business acumen, diligence, efficiency,
  • Flexibility, proactive and energetic attitude

Technical

  • Knowledge of administrative and clerical procedures and systems
  • The ability to use and maintain office equipment
  • Telephone skills
  • Cash handling skills
  • Information technology
  • Fluent with MS Office applications (Word, Excel etc)

Health and Safety

  • Knowledge of health and safety procedures

Working Conditions

  • Part-time basis
  • Office based
  • Working pattern is Monday – Friday